Security Audit Policy

"A security audit is a systematic evaluation of the information system used by our company, assessing its conformity to established criteria. It involves examining the physical configuration and environment, software, information handling processes, and user practices to gauge the system's security.”

Security audits are a vital aspect of security diagnostics, along with vulnerability assessments and penetration testing. Audits measure the system's performance against a set of criteria, while vulnerability assessments aim to identify potential weaknesses, and penetration testing tests the system's resilience against specific attacks. Combining these approaches can be the most effective way to ensure security.

Regular internal audits are conducted quarterly within our company. These audits follow a predefined schedule and vary in frequency based on the criticality of our requirement management tool. The purpose of this document is to outline the internal audit process implemented by Optimizory Technology to ensure the effective implementation and operation of security controls within our requirement management tool. The goal is to mitigate risks and uphold the confidentiality, integrity, and availability of sensitive information managed by the tool. This process provides assurance that our security controls are effective and compliant with relevant regulations and standards.

Scope:

The internal audit process applies to the requirement management tool used within Optimizory Technology. It encompasses all aspects related to the implemented security controls, protecting the tool, its data, and the associated infrastructure. The process ensures the proper design, implementation, and effective functioning of security controls.

Audit Objectives:

The objectives of the internal audit process are as follows:

a. Evaluate the effectiveness of security controls within the requirement management tool.

b. Identify vulnerabilities or weaknesses in the security controls.

c. Verify compliance with applicable security policies, standards, and regulations.

d. Provide recommendations for improvements to enhance overall security.

Audit Methodology:

The internal audit process follows a systematic approach with the following steps:

a. Planning: Define the audit scope, objectives, and required resources.

b. Documentation Review: Assess relevant documentation, including security policies, procedures, and configurations related to the requirement management tool.

c. Testing: Perform technical testing of security controls to validate their effectiveness and identify vulnerabilities.

d. Findings Analysis: Analyze audit findings to identify gaps or areas for improvement.

e. Reporting: Prepare an audit report summarizing the findings and recommending remedial actions.

Roles and Responsibilities:

The internal audit process involves the following key roles and responsibilities:

a. Audit Team: A dedicated team responsible for planning, executing, and reporting the internal audit.

b. Process Owners: Individuals responsible for implementing and operating security controls within the requirement management tool.

c. Management: Executives and managers responsible for overseeing the internal audit process and ensuring corrective actions are taken based on findings.

Frequency and Follow-up:

The internal audit process is conducted periodically according to a predefined schedule. The frequency may vary based on the criticality of the requirement management tool and changes in the organizational risk landscape. Any identified vulnerabilities or areas for improvement are tracked, and appropriate corrective actions are assigned to the respective process owners. Follow-up audits are conducted to verify the implementation and effectiveness of these corrective actions.

Conclusion:

By implementing this internal audit process, Optimizory Technology continuously monitors, evaluates, and improves the security controls within the requirement management tool. This process helps maintain the confidentiality, integrity, and availability of sensitive information and demonstrates our commitment to a robust security framework."